Specific Functions

  1. Install and implement in the region the required financial systems (budgeting, accounting and reporting)  for improved productivity, efficiency and timely completion of government transactions
  2. Prepare and consolidate budget proposals including supporting justifications and explanations
  3. Prepare/process the following:
    • Fund estimates to support the Region’s plans and programs subject to set budgetary ceilings and assist in the execution and control of the approved budget of the Region; and
    • Payrolls and salary checks/ ATMs of all public elementary and non-IUs secondary school teachers and non-teaching personnel, including remittances of authorized deductions and maintain records of the same
  4. Prepare and submit financial statements and reports and certify to availability of funds and/or allotments and to the correctness of vouchers, journals, bills, and other financial reports;
  5. Provide the Regional Director with the necessary staff advice, assistance, and services on budgetary, financial management matters;
  6. Develop and establish procedures in monitoring and supervision of divisions’ physical and fiscal resources
  7. Formulate, in coordination with the RDC, the budget to support the regional educational plan which shall take into account the educational plans of the divisions
  8. Monitor and assess the schools divisions regarding:
    • Resource mobilization and utilization; and
    • Compliance with the existing rules and regulations
  9. In coordination with the FTA Division, provide technical assistance to the schools division offices as regards budget and finance services

 

Statement of Purpose

The Finance Division provides the Regional Office units and Schools Division Offices (SDOs) accurate and timely financial advice,information, and services to ensure equitable allocation, judicious spending, and efficient utilization of fiscal resources.
Outcomes Outcome Indicators
  • RO & SDOs can make informed decisions in planning for and implementing programs/projects/activities (PPAs) through viable, cost-effective, efficient, and economical management of finances
  • Percentage of RO units & SDOs implemented PPAs through viable, cost-effective, efficient, and economical management of finances
  • Percentage of Financial Statements and Reports prepared,updated, and submitted regularly to the Head of Agency and oversight agencies for economic decision-making

 

Key Result/s Area Objectives Outputs Output Indicators
Financial Management To ensure RO Functional Divisions (FDs) and SDOs comply with financial management policies and procedures through regular M&E Memos
Guidelines
Operations/Process Manual		 Number of policies/guidelines implemented
Updated Operations Manual
Number of RO FDs and SDOs compliant with financial management policies, guidelines,and procedures
To conduct financial management seminars and workshops to SDOs and Implementing Units (IUs)finance personnel Regional Memo
Activity Completion Reports		 Number of seminars and workshop on financial management conducted
Number of Schools Division Offices and IUs finance personnel provided with seminars and workshops on financial management
Budget Preparation To co-lead with PPRD in budget preparation in terms of ensuring accurate, complete, and timely submission of finance-related Budget Preparation (BP) forms through policies orientation,technical assistance, review, and others Accomplished finance-related BP forms
Encoded Budget Proposal Data through the Online Submission of Budget Proposal (OSBP)
RO FDs and SDOs oriented and assisted on finance-related forms		 Consolidated RO and SDOs BPs are prepared in accordance with the Budget call and submitted to concerned agencies within the prescribed timelines
Percentage of SDOs and IUs that submitted Budget Proposal in accordance with the National Memorandum issued by the DBM or the budget call for the next fiscal year
Number of SDOs and RO FDs provided with technical assistance
To ensure the accuracy,completeness, and on-time submission of the budget proposal through Online Submission of Budget Proposal(OSBP). Encoded Budget Proposal Data through the OSBP Number of encoded Budget Proposal Data through the OSBP
Mobilization and Utilization of Financial Resources To prepare Budget Execution Documents (BEDs) of Regional Office and to review and
onitor BEDs submitted by Schools Division Offices		 Budget Execution Documents(BEDs) Percentage of ROs and SDOs’
EDs are submitted within the prescribed timelines
To ensure timely downloading of allotments from Regional Lump-sum funds to SDOs and Implementing Units Issued Sub-Allotment Release Order (Sub-ARO) Percentage of regional lump sum funds are downloaded to SDOs and Implementing Units are released within the prescribed period
To facilitate claims, payments and reimbursement of expenditures and transfer of funds within the prescribed timelines Processed Obligation Request and Status (ORS) and Disbursement Vouchers (DVs)
List of Due and Demandable Accounts Payable (LDDAP)
Pre-audited Payroll		 Percentage of the claims,payments and reimbursement of expenditures are processed within the prescribed timelines
Financial Accountability and Reporting To prepare, consolidate, and submit Budget and Financial Accountability Reports (BFARs) Financial Accountability Reports (FARs)
Consolidated Financial Reports with schedules
Consolidated Budget and Financial Accountability Reports		 Number of BFARs submitted accurately within prescribed timelines
To maintain books of accounts and Registries of Allotments, Obligations, and Disbursements (RAOD) Journals and Registries Number of updated books of accounts and RAODs
To monitor and evaluate the financial performance of RO and SDOs Budget Utilization Rate (BUR)
Disbursement Rate
Flash Report
M&E Reports		 Number of SDOs with accurate and reliable financial reports submitted within the prescribed timeline
Percentage of Budget utilization rate and disbursement rate as at year-end
Office Administration and Performance Management To establish and maintain systems and processes geared towards administrative effectiveness and efficiency Operations Manual and/or Citizens Charter
Document Tracking System

Streamlined Processes/Services and Procedures as declared in the Operations Manual and Citizen Charter

Operational document tracking system
Administrative and Financial Reports Number of pertinent forms and documents accomplished and submitted on time (e.g. WFP,PPMP)
To promote a culture of excellence, innovation, and collaboration List of employees given recognition
Citizen/Client Satisfaction Survey (CCSS) Results and Analysis
Report on Actions taken relative to the CCSS results (if there’s any)		 Number of recognition initiatives conducted
CCSS rating received
Number of satisfied clients/customers based on feedback received
To conduct periodic monitoring and evaluation of office/staff performance for the provision of relevant learning and development programs IPCRF/OPCRF Accomplishments
Capacitated staff
Training Completion Reports		 Percentage of achievement of IPCRF/OPCRF
Number of staff who attended learning and development programs
Report on performance coaching Number of performance coaching activity conducted
Number of Performance reviews conducted