Specific Functions:
- Coordinate the formation and maintenance of cross-functional TA teams by ensuring that all RO divisions are represented in each TA team and each Schools Division is provided with technical assistance
- Consolidate and submit an annual Regional Technical Assistance Plan (RTAP) for approval by the Regional Office management team
- Provide support to the “cross-functional” TA teams in terms of responding to the needs of target clients
- Provide research based feedback
- Consolidate and integrate feedback and reports from technical assistance teams for policy considerations and management decisions
- Monitor and evaluate outputs and outcomes of TA interventions in the schools divisions towards continuous learning and process improvement.
- Submit quarterly and annual reports on the results of monitoring and evaluation of TA interventions with recommendations for management action.
Specific Functions of the (Cross-functional)Technical Assistance Teams
- Analyze regional education data and identify development needs of the schools divisions
- Work with the schools divisions in validating needs, providing TA action and conceptualizing and implementing the interventions needed to respond to their identified need/s
- Assess and evaluate results of TA actions and interventions
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Statement of Purpose The Field Technical Assistance Division (FTAD) leads, coordinates, and integrates the provision of Technical Assistance in collaboration with the Regional Field Technical Assistance Teams, the Schools Division Offices covering all areas of management, and operations based on the needs to have a better and improved School-Based Management practice that leads to increased learning outcomes and turnaround schools. |
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| Outcomes | Outcome Indicators |
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| Key Result/s Areas | Objectives | Outputs | Output Indicators |
| Technical Assistance | To manage and implement technical assistance (TA) mechanism, processes, and systems of the Regional Field Technical Assistance Teams (RFTATs) and Division Field Technical Assistance Teams (DFTATs) for improved governance, operations, and curriculum management | TA Operations Manual | Approved and implemented TA operations manual |
| List of organized RFTATs/DFTATs | Approved and updated list of organized RFTATs/DFTATs | ||
| Terms of Reference of the RFTATs | Approved and updated Terms of Reference (TORs) | ||
| To systematize relevant needs-based and strategic TA provision to ensure effective implementation of PPAs in the SDOs | Approved Technical Assistance Needs Assessment (TANA)Result | Consolidated and approved Technical Assistance Needs Assessment (TANA) Result | |
| Approved Regional Technical Assistance Plan | Implemented the approved Regional TA plan | ||
| Result of the TA provided | Updated/adjusted TA plan | ||
| TA Reports | Number of TA reports submitted | ||
| To track and analyze the implementation of results of Technical Assistance interventions and utilization of research based on context and priority | Inventory/records of implemented Technical Assistance interventions | Number of implemented Technical Assistance intervention in each Schools Division Office | |
| Progress Monitoring Plan | Updated progress monitoring plan | ||
| Progress Report | Number of submitted progress report on TA provisions. | ||
| Minutes of the Coordination Meeting | Approved and submitted minutes of the coordination meetings | ||
| Ensure sustainability of community of practice in collaboration with the RFTATs for continuous improvement, School – Based Management and effective delivery of basic education services toward turnaround schools | List of turnaround schools | Number of schools with corresponding SBM Level of Practice | |
| TA plans and reports on turnaround schools SBM | Approved TA Plan Number of reports on SBM |
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| List of schools validated by the Regional Office for SBM level 3 | Number of schools recognized as SBM Level 3 Approved and submitted list of validated schools for SBM Level 3 |
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| Knowledge Management |
Establish library of knowledge of patented emerging practices of Schools Division Offices and Schools in resolving BLICs and closing the gaps | Library of Knowledge | Number of patented emerging practices Number of issues and gaps closed |
| Approved and submitted TA implementation report | |||
| Number of approved localized policies and standards were disseminated and adopted | |||
| Operationalize the patented emerging practices in collaboration with the RFTATs and DFTATs in addressing issues and concerns in the delivery of basic education services | Organizational knowledge of emerging practices and interventions. | Number of organizational knowledge of emerging practices and interventions have been operationalized | |
| To ensure that the requirements for updating, maintaining, and retaining documented information are established and implemented | Operations Manual | Updated Operations Manual | |
| Knowledge Management System | Approved and updated KMS | ||
| To categorize the Bottlenecks, Lags,Issues, and Concerns (BLICs)aligned on the principles of School-Based Management and provide appropriate research-based interventions | List of categorized BLICs on Access, Quality and Governance | Number of BLICs resolved by the clients with the RFTATs | |
| Research-based interventions in resolving BLICs | No. of research-based interventions implemented. | ||
| To oversee activities related to managing organizational knowledge and setting document management standards in the Regional Office (QMS) | Standard operating procedures on Knowledge Management(QMS) | Approved SOP for Knowledge Management (QMS) | |
| To benchmark SBM best practices of schools/SDOs/Region to continuously improved services and processes |
Compendium of SBM Best practices | Compendium of best practices adopted from benchmark areas | |
| List of Improved services and processes | Number of services and processes improved | ||
| Office Administration and Performance Management | To establish and maintain systems and processes geared towards administrative effectiveness and efficiency | Operations Manual and/or Citizens Charter Document Tracking System |
Streamlined Processes/Services and Procedures as declared in the Operations Manual and Citizen Charter Operational document tracking system |
| To promote a culture of excellence, innovation, and collaboration | Administrative and Financial Reports | Number of pertinent forms and documents accomplished and submitted on time (e.g., WFP,PPMP, APP) | |
| List of employees given rewards and recognition Citizen/Client Satisfaction Survey (CCSS) Results and Analysis Report on Actions taken relative to the CCSS results (if there’s any) |
Number of recognition initiatives conducted CCSS rating received Number of satisfied clients/customers based on feedback received |
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| To conduct periodic monitoring and evaluation of office/staff performance for the provision of relevant learning and development programs | IPCRF/OPCRF Accomplishments Capacitated staff Training Completion/Terminal Reports |
Percentage of achievement of IPCRF/OPCRF Number of personnel who attended learning and development programs |
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| Reports on performance coaching | Number of performance coaching activity conducted Number of Performance review conducted |