Education Support Services Division

Accountability

To support the delivery of basic education through (special) programs, projects, and the provision of need resources to the Schools Divisions in order to create an environment conducive to learning and ensure learner readiness to learn through:

- School Health and Nutrition

- Education Facilities

- Special Programs and Projects

Specific Functions

a. Establish localized standards, structures, and mechanism to implement policies on management and implementation of special programs and projects that provide support to the delivery of basic education

b. In coordination with the FTA Division, provide technical assistance to the schools divisions as regards Project Proposal preparation for funding and other needs for education support services

c. Develop and implement advocacy strategies/programs to utilize resources generated by partnerships with education stakeholders

d. Facilitate the realization of the project and funding proposals of the School Divisions within the region

e. Ensure equitable distribution of resources in the schools divisions and arrive at recommendations for maximum utilization of the same

f. Coordinate mobilization of human, financial and material resources across the region

g. Oversee and monitor and provide technical assistance to the Schools Divisions in the implementation of the health and nutrition, physical facilities and special event programs in the region

h. Assess, evaluate the results of the special programs and projecs on learning outcomes and submit recommendations for management decision

i. Engage the regional office, stakeholders(as needed), and counterpart in the Schools Division Offices in planning, implementing, coordinating and monitoring activities related to Disaster Risk Management (DRRM), Education in Emergencies (EiE), climate change mitigation and adaptation.

Statement of Purpose The Education Support Services Division (ESSD) collaborates with the Regional Office units and Schools Division Offices, in the provision of services and facilities for learners’ readiness, wellness, and youth leadership formation towards a safe, child-friendly learning environment.
Outcomes	Outcome Indicators
RO and SDOs establish, sustain, strengthen, and increase partnerships and linkages to address the resource gaps.	Percentage of established, sustained, strengthened, and increased partnership and linkages with internal and external stakeholders Percentage of schools and LCs established database of sustained partners and donors through DPDs
RO and SDOs ensure a conducive and safe learning environment for schools and LCs.	Percentage of schools and LCs with a conducive and safe learning environment
RO and SDOs provide quality services and equitable resources to schools and LCs for learner’s readiness, wellness, youth leadership formation, sports, and other child protection programs.	Percentage of schools and LCs provided quality services and equitable resources with learners’ readiness, wellness, and youth leadership formation services, sports, and other child protection programs.

Key Result/s Areas	Objectives	Outputs	Output Indicators
Partnership and Linkages	To establish, sustain, strengthen,and increase partnership and linkages among Private and Public stakeholders for the provision of additional education resources and services that shall support the Regional Basic Education Development Plan.	DepEd Partnership Database System (DPDS) and/or Inventory and Directory of Internal and External Partners	Updated DPDS and/ or inventory and directory of internal and external partners
		MOA / MOU	No. of signed MOA/MOU
		Brigada Eskwela Implementation Report	Approved and submitted consolidated Brigada Eskwela implementation report
		Technical assistance Report	Number of partnership engagements of functional divisions provided with echnical assistance
	To develop guidelines/standards based on needs and gaps for engaging Education Support Services (ESS) partners.	Numbered Regional Memoranda	Number of issued numbered regional memoranda
	To establish a coordination mechanism, database, and protocol for organizing, sharing, and tracking information, resources,expertise, and best practices among external and internal partners	Minutes of the Meeting Agreement	Number of conducted coordination meetings
		MOU/MOA	Number of partners established
	To identify areas for internal and external partnership in connection with Disaster Risk Reduction and Management (DRRM), Climate Change Adaptation (CCA), and Education in Emergencies (EIE).	DRRM/CCA/EIE Plans	Number of DRRM/CCAEIE plans submitted
		Minutes of the Meeting Agreement	Number of coordination meetings conducted
		MOU/MOA	Number of agreements instituted Number of partnerships established
		Accomplishment Report	Number of accomplishment reports submitted
	To plan, implement, and monitor initiatives relating to child protection with regional line agencies of the government and international and local organizations	PPAs relating to child protection	Number of PPAs planned,implemented, and monitored
Educational Facilities Management	To facilitate the conduct of needs assessment of Schools Division Offices on basic education to include disaster-related needs assessment, facilities such as school buildings, furniture, and other facilities	Consolidated accomplishment result of implemented projects	Number of RO units and SDOs involved in the needs assessment Consolidated accomplishment report on implemented projects submitted to and approved by the RD
		Needs Assessment Results	Number of Needs Assessments conducted Percentage of accomplished and summarized online monitoring tool
	To ensure equitable distribution of resources in the Schools Division Office and provide recommendations for the maximum utilization of the same	List of resource allocation to Schools Division Offices	Number of RO units and List/Report on SDOs with resource allocation
	To ensure that education facilities constructed by other government agencies such as the local government units and the private sector comply with the minimum standards of DepEd and are well maintained.	M & E Report MOA for the construction and/or maintenance of education facilities	Number of school building projects monitored and compliant to DepEd Standards Maintenance Report on education facilities/school buildings Number of meetings conducted with partners Number of signed and approved MOA with partners
Health and Nutrition Services Management	To manage, supervise and monitor the delivery of Health and Nutrition services in accordance with policies,standards, and guidelines.	Monitoring and Evaluation Plans, Reports Accomplishment Reports	Number of RO units and SDOs monitored and compliant with standards and guidelines Number of duly signed summary of health and nutrition services provided
	To provide technical assistance for the effective provision of Health and Nutrition services.	TA Plans, Reports Agreement, Pledge of Commitment, and Compliance	Number of RO units and SDOs provided with TA on Health and Nutrition Services
	To evaluate Schools Division Offices Health and Nutrition Services accomplishment through evidence-based data reporting.	Monitoring and Evaluation Plans, Reports Accomplishment Reports	Number of RO units and SDOs that participated in the capacity building (CBs), orientations,meetings, consultations activities Number of capacity building(CBs), orientations, meetings,consultations conducted
Program/Project Management	To assist the Schools Division Offices in the implementation of PPAs through capacity building(CBs), orientations, meetings, and consultations.	WFP Action Plans Activity Completion Reports	Number of RO units and SDOs that participated in the capacity building (CBs), orientations,meetings, consultations activities Number of capacity building(CBs), orientations, meetings,consultations conducted Number of SDOs conducted division sports events and participated in the regional meet.
	To implement progress and result monitoring system to Schools Division Offices	Monitoring and Evaluation Plans, Reports and Accomplishment Reports	Number of RO units and SDOs monitored and evaluated
	To undertake coordination on prepositioning of materials and interventions for preparedness,response, rehabilitation, and recovery	DRRM Plans Contingency Plans List of prepositioned supplies and materials Mobilized supplies and materials	Number of SDOs with active and functional DRRM Teams and Twinning Systems Number of partners with prepositioned resources
	To establish enabling mechanisms for SDOs and Schools to locally manage their response,rehabilitation, and recovery needs and interventions	IEC and advocacy resource materials	Number of contextualized IEC and advocacy resource materials developed and disseminated
		Research/es on response,rehabilitation, and recovery needs and interventions	Number of research/es conducted and utilized
		List of Mechanisms on response,rehabilitation, and recovery needs /Interventions	Updated and implemented Mechanisms on response,rehabilitation, and recovery needs /Interventions
Office Administration and Performance Management	To establish and maintain systems and processes geared towards administrative effectiveness and efficiency	Operations Manual and/or Citizens Charter Document Tracking System	Streamlined Processes/Services and Procedures as declared in the Operations Manual and Citizen Charter Operational document tracking system
		Administrative and Financial Reports	Number of pertinent forms and documents accomplished and submitted on time (e.g. WFP,PPMP)
	To promote a culture of excellence,innovation, and collaboration	List of employees given rewards and recognition Citizen/Client Satisfaction urvey (CCSS) Results and Analysis Report on Actions taken relative to the CCSS results (if there’s ny)	Number of recognition initiatives conducted CCSS rating received Number of satisfied clients/ ustomers based on feedback received
	To conduct periodic monitoring and evaluation of office/staff performance for the provision of relevant learning and development programs	IPCRF/OPCRF Accomplishments Capacitated staff Training Completion/Terminal Reports	Percentage of achievement of IPCRF/OPCRF Number of personnel who attended learning and development programs
		Report on performance coaching	Number of performance coaching activity conducted Number of Performance reviews conducted

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